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HALLEX I-4-136
Office of Hearings and Appeals
Social Security Administration (S.S.A.)
Department of Health and Human Services

Volume I
Division IV: Civil Action
Subject: New Court Cases
Chapter: I-4-100

June 30, 1994

Current through June 1997

I-4-136 TYPING AND RELEASE OF AFFIDAVITS

The typist must prepare an original and one white tissue copy of the affidavit according to the analyst's instructions and return it to the analyst for review.

After the analyst has proofread the affidavit and attached the supporting documents, he or she must place both copies of the affidavit in a separate folder with an affidavit route slip (see > I-4-199, Exhibit I) showing the type of affidavit and the claimant's name and SSN and give it to the Division Director for signature. An operating division clerk will then handcarry the file to the office of the Director, OCA for notarization and return to the division.

Upon return of the affidavit to the division, the clerk in the division must:

make seven photocopies of the signed original affidavit and eight copies of any attached exhibits;

place the original and one set of exhibits in a manila folder (DO NOT STAPLE);

place the tissue copy and five photocopies in a second folder, along with five sets of exhibit copies;

route both files to the OGC Answer Section with a route slip which shows the name of the person who prepared the affidavit;

place one copy of the affidavit and exhibits in the claim file and unless OGC instructs otherwise, retain the file in the division until the court has acted;

retain one copy for the division reading file; and

make the following entries on the Wang New Court Case Log Document:

1. enter in the "disposition type" column:

"au"--untimely

"ar"--res judicata

"af"--failure to exhaust

"ao"--other

2. enter the date in the "disposition date" column;

make the appropriate SSADARS system entry if the affidavit will be used in conjunction with a motion to dismiss.

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