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HALLEX I-4-150
Office of Hearings and Appeals
Social Security Administration (S.S.A.)
Department of Health and Human Services

Volume I
Division IV: Civil Action
Subject: New Court Cases
Chapter: I-4-100

June 30, 1994

Current through June 1997

I-4-150 COURT RECORDS TECHNICIAN REVIEW AND ASSEMBLY OF ADMINISTRATIVE RECORD IN PREPARATION OF CERTIFICATION--AN OVERVIEW

The principal function of court records (CR) technicians is the preparation of the certified administrative record. After the OCA operating division receives a new court case claim file and hearing transcript and determines that the case will be defended on the record, the division clerk assigns the case to a CR technician.

The following outline is broad summary of the required CR technician's actions on new court cases. (Detailed CR technician processing instructions are in > I-4-151 through > I-4-159.) Upon receipt of a new court case, the technician will:

verify the completeness of the record;

paginate all of the evidentiary and procedural documents in the record and prepare an index for the certified administrative record;

identify the type of certification needed;

retain the appeals file or temporary folder containing the OHA working papers and forward the claim file to the Reprographics Unit; and

upon receipt of the claim file or certified administrative record from reprographics, associate the appeals file with the file returned by reprographics and send both files to the OCA file station.

The division clerk may, at the discretion of the Division Director or the operations supervisor, refer the claim file for CR technician assignment before the hearing transcript is returned by the contractor. In such a case, the CR technician will process the file in two stages. In stage one the CR technician will assemble the record as far as possible without the hearing transcript in file. He or she will then set the file aside awaiting receipt of the hearing transcript. In the second stage, the technician will complete the assembly process described in sections I-4-150 to > I-4-159 as soon as the technician receives the hearing transcript.

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