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Hallex I-1-001 PURPOSE (REVISED 03/92)

Hallex I-1-002 ORGANIZATION OF Hallex (REVISED 03/92)

Hallex I-1-003 THE Hallex AUDIENCE (REVISED 03/92)

Hallex I-1-004 USING AND MAINTAINING Hallex

Hallex I-1-005 COMPONENTS RESPONSIBLE FOR Hallex AND THEIR RESPONSIBILITIES

Hallex I-1-006 PREPARING A Hallex TRANSMITTAL

Hallex I-1-007 CHECKLIST FOR PREPARERS OF Hallex ISSUANCES (REVISED 04/91)

Hallex I-1-101 REPRESENTATION OF CLAIMANTS: OVERVIEW (REVISED 03/95)

Hallex I-1-102 QUALIFICATIONS OF REPRESENTATIVES

Hallex I-1-103 NOTIFYING CLAIMANTS WHO ARE NOT REPRESENTED BY AN ATTORNEY OF THE OPTIONS FOR OBTAINING REPRESENTATION (ADDED 3/95)

Hallex I-1-110 APPOINTING THE REPRESENTATIVE

Hallex I-1-111 DOCUMENTING APPOINTMENT OF REPRESENTATIVE (REVISED 11/92)

Hallex I-1-120 AUTHORITY OF A DULY APPOINTED REPRESENTATIVE (REVISED 11/92)

Hallex I-1-130 TERMINATION OF A REPRESENTATIVE'S APPOINTMENT

Hallex I-1-140 RULES GOVERNING THE CONDUCT OF REPRESENTATIVES

Hallex I-1-150 PROCESSING AN ALLEGED VIOLATION

Hallex I-1-160 REINSTATEMENT OF A REPRESENTATIVE AFTER SUSPENSION OR DISQUALIFICATION

Hallex I-1-190 SAMPLES (ADDED 11/92)

Hallex I-1-210 APPOINTMENT OF REPRESENTATIVE(S)

Hallex I-1-211 WAIVER OF FEE

Hallex I-1-212 INFORMING REPRESENTATIVES OF FEE REGULATIONS

Hallex I-1-220 TIME LIMITS FOR FILING FEE PETITIONS

Hallex I-1-230 PROCESSING FORM SSA-1560 (PETITION TO OBTAIN APPROVAL OF A FEE FOR REPRESENTING A CLAIMANT BEFORE THE SOCIAL SECURITY ADMINISTRATION) (REVISED 02/93)

Hallex I-1-240 EVALUATING FEE PETITIONS

Hallex I-1-245 AUTHORIZATION TO CHARGE AND RECEIVE A FEE

Hallex I-1-246 DISAPPROVAL OF A FEE REQUEST

Hallex I-1-250 ADMINISTRATIVE REVIEWS

Hallex I-1-260 EVIDENCE OR ALLEGATIONS OF VIOLATIONS OF LAW

Hallex I-1-270 EQUAL ACCESS TO JUSTICE ACT

Hallex I-1-302 FRAUD

Hallex I-1-303 CRIMINAL VIOLATIONS BY REPRESENTATIVES

Hallex I-1-304 HEARING OFFICE RESPONSIBILITIES

Hallex I-1-401 DISCLOSURE OF INFORMATION

Hallex I-1-402 FREEDOM OF INFORMATION ACT

Hallex I-1-403 PRIVACY ACT

Hallex I-1-404 PROCESSING REQUESTS FOR COPIES OF Hallex (ADDED 09/92)

Hallex I-1-501 WHAT CONSTITUTES A LITIGATION-RELATED INQUIRY

Hallex I-1-502 GENERAL PROCESSING

Hallex I-1-503 DIVISION OF CONGRESSIONAL RELATIONS PROCESSING

Hallex I-1-504 HEARING OFFICE PROCESSING

Hallex I-1-505 OFFICE OF APPELLATE OPERATIONS PROCESSING

Hallex I-1-506 OFFICE OF CIVIL ACTIONS PROCESSING

Hallex I-1-507 DLAI ACTIONS

Hallex I-1-508 REPORTING REQUIREMENTS

Hallex I-1-590 EXHIBITS

Hallex I-1-601 CONGRESSIONAL INQUIRIES AT HEARING OFFICES

Hallex I-1-610 CONGRESSIONAL INQUIRIES AT HEADQUARTERS

Hallex I-1-690 SAMPLES

Hallex I-1-701 OHA GUIDE CLASS ACTION IMPLEMENTATION--OVERVIEW

Hallex I-1-702 COMPONENT RESPONSIBILITIES

Hallex I-1-703 JURISDICTION FOR REVIEW OF CLASS MEMBER CASES

Hallex I-1-704 SCOPE OF REVIEW

Hallex I-1-705 PREADJUDICATION ACTIONS--GENERAL

Hallex I-1-706 SCREENING AND NOTICE PROCESS

Hallex I-1-707 PROCESSING AND ADJUDICATION

Hallex I-1-708 CASE CONSOLIDATION PROCEDURES

Hallex I-1-709 ELIGIBILITY FOR CLASS RELIEF

Hallex I-1-710 JURISDICTION QUESTIONS

Hallex I-1-711 CASE CODING

Hallex I-1-712 REPORTING REQUIREMENTS

Hallex I-1-713 INQUIRIES

Hallex I-1-790 EXHIBITS

Hallex I-2-001 HEARING BEFORE AN ADMINISTRATIVE LAW JUDGE--GENERAL

Hallex I-2-005 HEARING OFFICE CHIEF ADMINISTRATIVE LAW JUDGE, ADMINISTRATIVE LAW JUDGE AND HEARING OFFICE STAFF RESPONSIBILITIES (REVISED 06/93)

Hallex I-2-010 INITIAL CASE SCREENING AND PREPARATION

Hallex I-2-020 ACKNOWLEDGEMENT OF REQUEST FOR HEARING

Hallex I-2-030 ESTABLISHING CASE CONTROLS

Hallex I-2-040 REQUEST FOR HEARING--FILING REQUIREMENTS

Hallex I-2-050 TIMELY REQUEST FOR HEARING--FILING REQUIREMENTS

Hallex I-2-060 GOOD CAUSE FOR LATE FILING

Hallex I-2-070 HEARING OFFICE SERVICE AREA (REVISED 02/97)

Hallex I-2-072 ASSIGNING AND PROCESSING REQUESTS FOR HEARING FILED BY CLAIMANTS WHO DO NOT RESIDE IN THE UNITED STATES (REVISED 02/97)

Hallex I-2-080 HEARING OFFICE FILE

Hallex I-2-090 SAMPLES

Hallex I-2-101 PREHEARING CASE ANALYSIS AND WORKUP -- GENERAL

Hallex I-2-105 CONDUCTING PREHEARING CASE ANALYSIS AND WORKUP (REVISED 04/95)

Hallex I-2-110 CLAIM FILES (REVISED 04/94)

Hallex I-2-115 EXHIBITS (REVISED 03/92)

Hallex I-2-120 PREPARATION OF EXHIBIT LIST

Hallex I-2-125 PREPARATION OF SUMMARIES OF THE EVIDENCE

Hallex I-2-130 PROFESSIONAL QUALIFICATIONS OF PHYSICIANS AND MENTAL HEALTH PROFESSIONALS (REVISED 11/94)

Hallex I-2-135 EXAMINATION OF PROPOSED EXHIBITS AND OTHER CLAIM FILE MATERIAL (REVISED 04/95)

Hallex I-2-137 CLAIMANT THREATENS VIOLENCE

Hallex I-2-140 CRITICAL CASES (REVISED 09/92)

Hallex I-2-145 PARTIES TO THE HEARING

Hallex I-2-150 DEATH OF CLAIMANT (REVISED 06/94)

Hallex I-2-155 ASSIGNMENT OF SERVICE AREA CASES TO ADMINISTRATIVE LAW JUDGES

Hallex I-2-157 ASSIGNMENT OF NON-SERVICE AREA CASES TO ADMINISTRATIVE LAW JUDGES

Hallex I-2-160 DISQUALIFICATION OF ADMINISTRATIVE LAW JUDGES

Hallex I-2-165 HEARINGS

Hallex I-2-170 FOREIGN LANGUAGE INTERPRETERS (REVISED 10/95)

Hallex I-2-172 INTERPRETERS -- HEARING-IMPAIRED CLAIMANT (REVISED 10/95)

Hallex I-2-174 CONTACTING HEARING-IMPAIRED CLAIMANTS WITH TELECOMMUNICATIONS DEVICES FOR THE DEAF

Hallex I-2-175 PREHEARING CONFERENCE

Hallex I-2-180 WITHDRAWAL OF REQUESTS FOR HEARING

Hallex I-2-185 CLARIFICATION OF APPEALS COUNCIL REMAND ORDERS (REVISED 09/92)

Hallex I-2-190 SAMPLES

Hallex I-2-195 EXHIBITS (ADDED 06/93)

Hallex I-2-201 ISSUES (REVISED 11/92)

Hallex I-2-210 NOTICE OF ISSUES

Hallex I-2-220 OBJECTIONS TO THE ISSUES

Hallex I-2-225 EXPEDITED APPEALS PROCESS--CONSTITUTIONALITY OF STATUTORY ISSUES

Hallex I-2-230 COLLATERAL ESTOPPEL--ISSUES ALREADY DECIDED UNDER ANOTHER TITLE

Hallex I-2-235 EARNINGS RELATED ISSUES THE ADMINISTRATIVE LAW JUDGE MAY AND MAY NOT ADDRESS--JURISDICTION

Hallex I-2-290 SAMPLES

Hallex I-2-301 SCHEDULING AND NOTICE OF HEARING -- GENERAL

Hallex I-2-305 WHERE ADMINISTRATIVE LAW JUDGE HEARINGS ARE HELD

Hallex I-2-310 SCHEDULING HEARINGS (REVISED 02/97)

Hallex I-2-315 NOTICE OF HEARING

Hallex I-2-320 ACKNOWLEDGMENT OF NOTICE OF HEARING

Hallex I-2-325 WAIVER OF ADVANCE NOTICE OF HEARING

Hallex I-2-330 POSTPONEMENT OF HEARING--AMENDED NOTICE OF HEARING

Hallex I-2-335 ADJOURNMENT AND CONTINUANCE OF HEARING

Hallex I-2-340 STATUS LETTERS

Hallex I-2-345 SPANISH LANGUAGE TRANSLATIONS OF FORMS AND NOTICE

Hallex I-2-350 SPECIAL NOTICES FOR BLIND CLAIMANTS OR RECIPIENTS

Hallex I-2-390 SAMPLES

Hallex I-2-401 through 455

Hallex I-2-401 DISMISSALS--GENERAL (REVISED 06/94)

I-2-405 DISMISSING A REQUEST FOR HEARING (REVISED 06/94)

I-2-410 VACATING AN ORDER OF DISMISSAL

I-2-415 HEARING REQUEST NOT TIMELY FILED

I-2-420 DISMISSAL AT THE CLAIMANT'S REQUEST

I-2-425 DISMISSAL DUE TO CLAIMANT'S FAILURE TO APPEAR

I-2-430 DISMISSAL--NO RIGHT TO A HEARING (REVISED 06/94)

I-2-435 DISMISSAL DUE TO DEATH OF A CLAIMANT (REVISED 06/94)

I-2-440 RES JUDICATA

I-2-445 REVISED DETERMINATIONS

I-2-450 HEALTH INSURANCE CASES--AMOUNT IN CONTROVERSY

I-2-455 DISMISSAL RETURNED AS UNDELIVERABLE (ADDED 11/93)

Hallex I-2-501 through 560

Hallex I-2-561 through 590

Hallex I-2-6xx

Hallex I-2-7xx

Hallex I-2-8xx

Hallex I-2-9xx

Hallex I-3-0xx

Hallex I-3-1xx

Hallex I-3-3xx

Hallex I-3-4xx

Hallex I-3-5xx

Hallex I-3-6xx

Hallex I-3-7xx

Hallex I-3-8xx

Hallex I-3-9xx

Hallex I-4-001 Introduction

Hallex I-4-002 Functions and Responsibilities of the Office of Civil Actions

Hallex I-4-003 Structure of the Office of Civil Actions

Hallex I-4-004 Operating Division Functions and Responsibilities

Hallex I-4-005 Division of Litigation Analysis and Implementation Functions and Responsibilities

Hallex I-4-101 Introduction to Judicial Review of Social Security Cases

Hallex I-4-102 Commencing a Civil Action

Hallex I-4-110 Receipt of Notice of Suit

Hallex I-4-112 Obtaining Files and Cassettes

Hallex I-4-114 Obtaining Transcripts of Hearing Cassettes

Hallex I-4-120 (Reserved for) Analyst Review--General

Hallex I-4-122 (Reserved for) Analyst Review--Screening Procedures

Hallex I-4-125 Analyst Review--Non-Screening Procedures

Hallex I-4-130 Affidavits--General

Hallex I-4-131 Affidavits--Untimely Filed

Hallex I-4-132 Affidavits--Failure to Exhaust

Hallex I-4-133 Affidavits--Res Judicata

Hallex I-4-134 Affidavits--Amount in Controversy Less Than $1,000 (Medicare)--$2,000 in Peer Review Organization (PRO) Cases

Hallex I-4-135 Affidavits--Other

Hallex I-4-136 Typing and Release of Affidavits

Hallex I-4-140 Miscellaneous New Court Case Actions

Hallex I-4-141 Duplicate Complaints

Hallex I-4-142 Expedited Appeals Process

Hallex I-4-143 Equal Access to Justice Act

Hallex I-4-144 Class Actions

Hallex I-4-145 Mandamus Actions

Hallex I-4-146 Extensions of Time

Hallex I-4-150 Court Records Technician Review and Assembly of Administrative Record in Preparation of Certification--An Overview

Hallex I-4-151 Initial Screening by Court Records Technician

Hallex I-4-152 Assembly of Procedural Material

Hallex I-4-153 Transcript of Oral Hearing

Hallex I-4-154 Evidentiary Documents (Exhibits)

Hallex I-4-155 Numbering and Indexing the Administrative Record

Hallex I-4-156 Certification of the Administrative Record

Hallex I-4-157 Sending the Record to Reprographics

Hallex I-4-158 Special Situations

Hallex I-4-159 Court Records Technician Exhibits

Hallex I-4-160 Reprographics Staff Functions and Responsibilities

Hallex I-4-161 Summons and Complaint Duplication

Hallex I-4-162 Certified Administrative Record Duplication

Hallex I-4-165 Contracts Staff Functions and Responsibilities

Hallex I-4-166 Sending Cassettes to the Contractor

Hallex I-4-167 Returned Transcripts

Hallex I-4-168 Tape Audit

Hallex I-4-169 Reprographics and Contracts Staff Exhibits

Hallex I-4-170 File Station Retention of Administrative Record

Hallex I-4-180 Role of OGC and the U.S. Attorney

Hallex I-4-199 Exhibits

More Sections Added Soon. All sections will be re-indexed once the whole upload is done.


What is Hallex?
Hallex -- the Hearings, Appeals and Litigation Law Manual, from the Office of Hearings and Appeals (OHA) of the Social Security Administration, conveys guiding principles, procedural guidance and information to OHA staff. Hallex includes policy statements resulting from an Appeals Council en banc meeting under the authority of the Appeals Council Chair. Hallex also defines procedures for carrying out policy and provides guidance for processing and adjudicating claims at the Hearing, Appeals Council and Civil Action levels.
Hallex is composed of two volumes.
Volume I has five divisions:
Division 1 - General Subjects
Division 2 - Administrative Law Judge Hearings
Division 3 - Appeals Council Review
Division 4 - Civil Actions
Division 5 - temporary instructions which will be later incorporated into Divisions 1 through 4.
Volume II houses desk reference guides and is composed of six parts:
Part 1 - the OHA Circuit Court Case Reporter
Part 2 - system-related information
Part 3 - standardized language for the field
Part 4 - preambles to selected regulations having significant impact on OHA
Part 5 - Appeals Council Interpretations (ACIs)*
Part 6 - standardized language for headquarters components
*ACIs are designed to resolve issues arising from policy gaps or unclear statements of policy, promote consistency and uniformity in the application of policy throughout the adjudication process, and establish precedents at the hearing and appeals levels of adjudication.

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This is a work in progress, and sections will be added as quickly as possible. Check back periodically.